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How to Write a Cover Letter That Gets Read (With Examples)

A good cover letter connects your experience to the employer’s needs in under 300 words. Here is the structure that works.

Updated: · 6 min read · AI Resume Builder Career Team

The structure

  1. Greeting: address the hiring manager by name when possible.
  2. Opening (2–3 sentences): the role you are applying for and a compelling reason you are a fit.
  3. Body (1–2 paragraphs): two or three achievements that match the job’s top requirements.
  4. Why this company: one specific reason you want to work there.
  5. Closing: a confident call to action and thanks.

Strong opening lines

  • “When I read that Northwind is expanding into Europe, I knew my experience launching two EU markets could help you get there faster.”
  • “In my last role I cut customer response times by 40% — I’d love to bring that same focus to your support team.”

Tips

  • Keep it to 250–350 words.
  • Don’t repeat your resume — tell the story behind one or two achievements.
  • Mirror key terms from the job description.
  • Match the design of your resume for a polished application.

Mistakes to avoid

  • Generic letters that could go to any company.
  • Focusing on what you want instead of what you offer.
  • Starting every sentence with “I”.

Need a first draft? Try our free AI cover letter generator.

Frequently asked questions

Is a cover letter still necessary?
Not always, but a tailored letter helps you stand out — especially for competitive roles or career changes.
How long should a cover letter be?
250–350 words, under one page.
Can I use AI to write a cover letter?
Yes, as a starting point. Personalize it with specifics about you and the company.